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Hi folks, welcome to your last mini lecture. Although you must read carefully, your textbook does a super job of explaining and giving you step by step directions for using clip art, creating objects by using drawing tools, using WordArt, and controlling charts and diagrams. Lesson 56 – Sections and NewslettersThe information in this mini lecture discusses using Section Breaks and provides direction and tips for your final assignment 56e-d1.
BEFORE CONTINUING – FINISH LESSON 54-55
Quick Review: Character formatting: changes the look of the text, letters or numbers. Examples include bold, underline, and font color. Paragraph formatting: changes the look of an individual or group of paragraphs. Examples include changing line spacing, and setting tabs and indents. Page/Document formatting: changes the look of an entire document. Changes you make from the Page Setup menu are examples of page/document formatting. Setting the number of columns in a document (not columns in tables), is another common page/document formatting. When you begin to create complex documents you must use many of the skills you’ve developed through your work in this class, however you must also learn to look at the document as a whole, and develop a strategy for controlling different areas within a document. Breaking a document into sections gives you the means to apply page and/or document formats to specific areas of a document. When a document is made up of just one section all the pages must have the same margins, the same number of columns, the same vertical page alignment. When you add section breaks you may set different margins, numbers of columns and vertical alignment and other page formats to specific parts of a document. Section breaks come in several different types. We will look at Continuous and Next Page section breaks in this class. Your textbook walks you through the insertion steps for section breaks on page 209. You must turn on Non Printing Characters to see section breaks in documents. Continuous Section BreaksContinuous section breaks allow you to apply different page formats and column settings to specific parts of an individual page or pages. A common example of a continuous section break occurs when you create a document with a heading at the top followed by multiple columns. This format is often seen in newsletters. An example is shown below.
This example was created by applying WordArt to the main heading, and two column format to the text of a document you worked with earlier in this class. Notice the continuous section break located after the WordArt heading. This is required because the heading across the top of the page is in only one column. The remaining text is in two columns. A document with both one column and multiple column formatting must contain section break(s). A section break is required whenever the number of columns changes. Next Page Section BreaksNext Page section breaks allow page formatting to change within a document, but not within a page. In the example above, if the Continuous section break were changed to a Next Page section break the text in columns would be on a separate page. You may want to think of a Next Page section break as a section break with a page break added in. Helpful Hint: Add extra paragraph markers (press the Enter key a few times) before and after you insert a section break. You can always remove the extra paragraph markers later, but adding them in will help you control the section break. Believe it or not, if you add a section break near the end of a line (close to the right margin) it may not be visible on your screen. The break is there, but you cannot see it! Adding the extra paragraph markers ensures that the section break is inserted with plenty of space for viewing.
Hints/Additional Directions for Document 56e-d1You will create the two page newsletter shown on pages 211 and 212 of your textbook. The following information will help you successfully create this document. · Your completed document should look similar to the example in your book, however your columns and pages will probably end in different places than shown in your textbook. Don’t worry about that, the textbook example is not perfect. For example, before the side heading Lee Daye Honored you should see blank space, in the textbook example this space is missing. · Follow the directions on page 210 carefully, except where noted below. If you skip a step you may not be able to complete a later step. · Follow the direction in the text to key the entire document before beginning to format any parts. This will make your life much easier. HINT: Do not key the information in the first column of the second page until you completely finish page one. You do not want to key the information in the first column of page two, until you know exactly where your page break will occur. You cannot tell where the page break will occur until you complete formatting on page one. After you are completely satisfied with page one: 1. Insert a page break after the last word on page one. 2. Key the information in the first column of page two. 3. Insert a column break. Now your second page should look similar to the example on page 212 of your textbook. · Use Column Breaks (select Break… from the Insert menu, column break is the second choice in the list,) to begin a new column. Do not just press the Enter key until your insertion point moves to the next column. · In the first column of page one, set a left align tab at .25”. The titles of the newsletter staff should line up at this tab setting. · Do not forget to change the left and right margins to .75” · Direction number five (5) on page 210 contains an error. You will set the space between all columns to .25”. Do not set the space to .025” as the book indicates. · Do not forget to write the article asked for in direction number 11 on page 210. This article or invitation should be short; a couple of paragraphs is perfect.
Well folks, these hints and directions should bring you to the end of the class. If you have any additional questions please email me at lslater@ednet.rvc.cc.il.us.
Lydia
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